As a university-wide, independent, interdisciplinary center, the Johns Hopkins Berman Institute of Bioethics identifies and addresses key ethical issues in science, clinical care, and public health both locally and globally.  The Director of Finance and Administration is seeking a full-time Senior Administrative Coordinator in the Office of Finance and Administration, which is responsible for administration, finance, facilities, human resources, special events, and other activities for the Institute.  The Senior Administrative Coordinator will administratively support the Director of Finance & Administration and handle facilities as well as financial transactions, reconciliations, and reporting.

Responsibilities:

• Administratively support the Director of Finance and Administration. Exercise a high level of independent judgment in triaging requests and resolving issues for a variety of constituencies.  Effectively communicate with academic and administrative leaders, faculty, students, and other staff, on behalf of the director.
• Schedule appointments for the Director, anticipate and resolve schedule conflicts, arrange travel, and serve as point of contact for Director’s office. Organize meetings and prepare meeting materials.  Manage task files and follow up on activities and projects, staying informed regarding all on-going projects for the Director.
• Coordinate key functional aspects of the Institute’s facilities and daily operations involving building, activities, equipment, and resources. Assist with building operations and work with Director to ensure building systems are working effectively and efficiently (including plumbing, HVAC, housekeeping, etc.).  Manage building issues, some of which may be particular to historic/older buildings, and research/propose solutions. Independently identify, evaluate, negotiate, and contract with companies and contractors to complete facilities related work.
• Create and maintain records tracking system for facilities preventative maintenance, life-cycle replacements, and other related issues as well as serve as the primary point of contact for employees reporting issues. Handle daily facilities requirements, including room set-up for courses and other activities.
• Identify, research, and propose recommendations to improve efficiency and generate new approaches to solving BI operational challenges. Lead implementation of new initiatives and strategically anticipate and address issues with creative problem solving. Develop and organize policy and procedure manuals.
• Prepare, approve, and/or serve as backup for financial transactions (purchase orders, online payments, purchase cards, transfers, and others). Reconcile assigned accounts on a monthly basis and identify/resolve financial discrepancies.  Thoroughly analyze financial data and assist in the development of financial projections, non-sponsored budgets, and annual budgets.
• Draft financial memos and reports, correspondence, and other documents on behalf of the Director for dissemination to a wide audience. Proofread and edit confidential and sensitive information, and prepare official documents for signature.
• Design and maintain electronic and physical filing systems to include: filing, retrieval, storage, coding, updating, and destructions. Perform a complete catalogue and reorganization of extensive electronic filing system.
• Develop, oversee, and plan for computer, software, and A/V purchasing, maintenance, and replacement including forecasting and budgeting. Coordinate IT services for new equipment, maintain/monitor inventory, and organize upgrades as needed. Participate in onboarding of new employees by arranging for equipment (computer, telephone, mail box, and desk space) and access (building and printer).
• Manage inventory of office supplies. As the procurement cardholder compile supply and other item requests and place orders utilizing cost-effective methods. Monitor receipt of items and organize invoices for payment and budget reconciliation.
• Represent BI in internal (JHU) and external relationships with professionalism and diplomacy.
• Handle special projects and other duties as required.

Qualifications:

High School diploma required.  Five years of progressively responsible relevant experience required.  Additional education may substitute for experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience; up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Bachelor’s Degree preferred.

Special Knowledge, Skills, and Abilities:

• Highly motivated self-starter with the ability to apply planning and project management skills to a range of program and administrative work/situations as needed with efficiency. Perform duties without direct supervision or guidance on a regular basis.
• Ability to work in a fast-paced, collaborative environment while staying flexible to changing priorities. Respond to requests and urgent matters quickly and creatively.
• Possess excellent organizational skills and attention to detail to track and/or manage various projects and priorities while maintaining a high degree of accuracy and prioritizing workflow.
• Proficient in upholding a high level of confidentiality through adherence to established protocols and guidelines.
• Adept in effectively communicating through strong oral and writing skills.  Experienced in writing and editing professional letters, reports, and documents.
• Demonstrate excellent customer service with the ability to diffuse difficult situations involving internal and external customers.
• Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), SAP (preferred), and skilled in online research. Ability to use technology to create administrative efficiencies and interest in staying technically current and mastering new software and university online systems.

How to Apply

Please complete an application for requisition 14352 at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Johns Hopkins University Berman Institute of Bioethics is an equal opportunity employer.  For more information on our mission and projects please visit www.bioethics.jhu.edu.

The Sr. Research Program Coordinator will serve as the Global Programs Coordinator for the Johns Hopkins Berman Institute of Bioethics. In this role, s/he will join and work collaboratively with a team of experts across several projects focusing on international bioethics research, training and service.  The position will involve overseeing the day-to-day management of projects and providing some administrative support to leadership of the global bioethics portfolio to support programmatic growth.

Responsibilities:

The Global Programs Coordinator will be responsible for coordinating and supporting international projects and collaborations that seek to advance capacity in bioethics and research ethics within partner institutions in sub-Saharan Africa and potentially elsewhere. S/he will be involved in the day-to-day administration of: partnerships with institutions in low- and middle-income countries to co-develop and sustain ethics-related Master’s degree programs outside the U.S., a Johns Hopkins-based bioethics post-doctoral training program for fellows from Africa, a regional bioethics consortium, and projects seeking to enhance bioethics infrastructure and policies essential to research and clinical practice in partner institutions. The Global Programs Coordinator will guide workflow to ensure timely completion of activities and facilitate communications and meetings among members of interdisciplinary project teams, with other individuals at Johns Hopkins University, and with international collaborators.  S/he will draft training and grant-related documents and agreements; write, coordinate and distribute program newsletters and web-based announcements; and handle all logistics involved in bringing international trainees, fellows and faculty members to the US for short- and long-term exchanges and training (e.g., soliciting and reviewing candidates, supporting visa processes, managing travel, identifying and reserving housing, registering participants for courses, developing training schedules, coordinating guest speakers, and facilitating payments/reimbursements).

The Sr. Research Program Coordinator will also assist global bioethics program leadership and trainees with program evaluations, and some activities related to the conduct of research on topics in global bioethics, research ethics, and public health ethics. Research activities may include data collection as well as qualitative/quantitative data analysis; conducting surveys and interviews; drafting and/or editing manuscripts and grants proposals; and general research support.  S/he will orient and supervise student workers in providing program- and research-related support, as needed. S/he will provide a limited amount of administrative assistance (e.g. document completion and management) for the Associate Director for Global Programs. Possible opportunity for international travel. Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in related discipline.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience.

Preferred Qualifications:

• Master’s degree in bioethics, public or international health, public policy, social sciences or related degree preferred.
• Five years’ experience preferred.

Special Knowledge, Skills, and Abilities:

• Related experience in bioethics, social science, public or international health, health research, or related fields.
• Candidate must be able and willing to travel internationally at least once per year, for one to two weeks, if needed.
• Candidate must have data analysis skills such as knowledge/application of SPSS and/or STATA and qualitative analysis methods and software programs (e.g., NVIVO, Atlas Ti, etc).
• Candidate also must have excellent written, communications and interpersonal skills (particularly when working with international collaborators), superior organizational skills and the ability to think creatively and strategically.
• Candidates should be self-motivated, able to work independently, meet deadlines, maintain a flexible and adaptable working style and display superb professional judgment and discretion.

How to Apply:

Please complete an application for requisition 16317 at https://jobs.jhu.edu and attach a cover letter explaining why you would be a good fit for this opportunity, as well as a resume.  Only applicants selected for further consideration will be contacted.  Johns Hopkins University Berman Institute of Bioethics is an equal opportunity employer.  For more information on our mission and projects please visit www.bioethics.jhu.edu.